GENERAL TERMS OF SERVICE

Welcome to our application plattform (hereinafter "the Service"). These terms of service govern your access to and use of the Service. By creating an account and using the Service, you agree to be bound by these terms.

1. About the Service and its purpose

The Service is provided by KK-stiftelsen ("we", "us") and is a platform for the digital management of applications and related data.

• Recipient: We are the sole and final recipient of the applications and data submitted via the Service for the purpose of reviewing, evaluating, and making decisions regarding them.
• Cooperation: In the event of an approved application, the Service acts as a platform for continued cooperation between you and us in relation to the specific purpose of the application.

2. Registration and user account

You are responsible for ensuring that the information you provide during registration is accurate. Your account is personal, and you are responsible for keeping your login credentials confidential. All activity occurring through your account is considered your own.

3. Use of the Service

As a user, you agree not to use the Service for illegal purposes, not to upload malicious code, and to ensure that the information in your applications does not infringe on the rights of any third party.

4. Information, intellectual property, and discretion

You retain full ownership and all intellectual property rights to the information and data you upload to the Service. To enable us to administer and make decisions regarding your application, the information may be shared with our staff and consultants engaged by us. All data is handled with the highest degree of discretion and integrity. Your data is never shared with third parties for commercial or marketing purposes. You grant us a necessary right to store and process your data solely to operate the Service and facilitate the application process.

5. Availability and liability

The Service is provided on an "as is" basis. We strive for high availability but do not guarantee uninterrupted operation. We bear no liability for direct or indirect losses that may arise as a result of decisions regarding your application or due to technical errors in the Service.

6. Suspension and account removal

As a general rule, you may terminate your use of the Service and request that your account be removed at any time. Exception for active cases: If your account is linked to one or more active applications covered by extended agreements or specific contracts between you and us, the account cannot be removed until these obligations are formally completed or the agreement has expired. We reserve the right to suspend accounts that violate these terms.

7. Changes to the terms

We reserve the right to update these terms. In the event of significant changes, you will be notified via the email address linked to your account. Continued use of the Service constitutes acceptance of the updated terms.

8. Governing law

These terms are governed by Swedish law. Any disputes shall primarily be resolved through discussion between the parties and secondarily by a Swedish general court.

Note: These terms only govern the use of the Service. For information on how we handle your personal data, please read our separate Privacy Policy.

PRIVACY POLICY (GDPR)

This privacy policy describes how KK-stiftelsen ("we", "us"), in its capacity as the data controller, processes your personal data in accordance with the EU General Data Protection Regulation (GDPR). Your privacy is central to us, and we handle all data with the highest discretion.

1. Information we collect

We collect information that is necessary to provide the Service and administer your application:

• Account details: Name, email address, and login credentials.
• Application data: Information, personal data, and documentation that you upload to your application forms.
• Technical data: IP address, logs, and usage data to ensure the system's security and functionality.

2. Purpose and legal basis for processing

We process your data based on the following legal grounds under the GDPR:

• Performance of a contract (Article 6.1b): To administer your account, manage your application, and enable cooperation.
• Legal obligation (Article 6.1c): To comply with legal requirements, such as archiving or accounting.
• Legitimate interest (Article 6.1f): To maintain the security of the Service and prevent misuse.

3. Recipients of data and discretion

Your data is processed under strict confidentiality:

• Internal staff and consultants: Information is only shared with our staff and contracted consultants who require access to review your application and make decisions. All are bound by a duty of confidentiality.
• No commercial sharing: We never sell your data and do not share it with third parties for commercial purposes.
• Data processors: We use technical providers (e.g., for cloud storage) who process data on our behalf under strict data processing agreements (DPA).

4. Storage and erasure

We store your data for as long as your account is active or for as long as is required to administer the application process. Note: In the case of active matters or specific agreements, we may be obliged to store data for a longer period in accordance with the provisions of the general terms of service.

5. Your rights under the GDPR

You have the right to request access to (register extract), rectification of, or erasure of your personal data. You also have the right to object to processing or request the restriction of processing. Please note that erasure may be limited by ongoing contractual obligations or legal requirements.

6. Contact

For questions regarding our processing of your personal data or to exercise your rights, please refer to the contact details on our website.